Systems for Growing Trade Businesses
When you've got 10+ people on the tools, the admin doesn't scale with you. We build the integrations that mean it doesn't have to.
The problem isn't effort. It's the gaps between systems.
A sole trader doing evening admin is annoying. A 15-person electrical or plumbing business with the same manual processes is a genuine operational problem — one that caps growth, burns out your admin staff, and introduces errors that cost real money. Quotes that don't make it into the accounting system. Jobs scheduled in one place that don't update the crew's app. Purchase orders raised by hand because the job management tool doesn't talk to the supplier. Invoices sitting unsent because no one had time to generate them.
These gaps exist not because you haven't tried to fix them, but because properly connecting business systems requires a type of technical expertise that's historically been priced for enterprise clients. We bring that expertise to trade businesses on the South Coast, at a scale that makes sense for your operation.
What we connect and automate
Job management to accounting — When a job is marked complete in ServiceM8, Tradify, or Simpro, the invoice is generated in Xero or MYOB automatically. Correct job codes, correct line items, correct client details — no re-keying, no errors, no delay. Payment terms trigger follow-up reminders without anyone chasing manually.
Quoting to scheduling to crew — A quote accepted by a client triggers a job creation, assigns the right crew based on availability and location, and pushes the job to their app. Changes to the schedule propagate in real time. Your crew always has current information; your schedulers stop fielding phone calls about where to be tomorrow.
Supplier ordering and inventory — Connect your job management system to supplier catalogues and inventory. Materials required for a job can generate purchase orders automatically, reconcile against delivery confirmations, and feed back into job costing. Know your margin on every job without building a spreadsheet after the fact.
Compliance and certification tracking — For businesses working in regulated trades, we build automated reminders and record-keeping workflows for licences, safety certificates, SWMS documents, and compliance sign-offs. Nothing expires unnoticed; nothing is missing at audit time.
Reporting and visibility — A live operational dashboard showing active jobs, crew locations, outstanding invoices, and pipeline. The information your managers need to make decisions — without extracting it manually from four different systems.
What this looks like in practice
Most of the integrations we build for trade businesses take two to four weeks from the initial conversation to going live. The work happens on our side — you don't need to dedicate staff time to the project beyond a couple of hours explaining your current workflow. Once it's live, it runs without maintenance.
We work with businesses already running ServiceM8, Tradify, Simpro, Buildxact, Xero, MYOB, and most common supplier platforms. If you're on something else, ask — the answer is usually still yes.